G Suite vs. Office 365: Choosing the best program
One of the hardest parts about running a business is deciding which programs will help you and your team work the most efficiently. Finding a program or a software that has everything you need at the best price can feel impossible. If you are trying to decide between Google Workspace, formerly known as G Suite, or Microsoft 365, read more to learn about the comparisons between both of these products.
Pricing and Subscriptions:
Both Office 365 and Google Workspace offer free online apps. For Google Workspace, previously known as G-Suite, users have the option to use Google Docs, Sheets, Slides, and Drive online with no cost. Similarly, Microsoft offers Word, PowerPoint, and Excel online. However, both Office 365 and Google Workspace also have a subscription-based program that offers more management features and also offers improved security measures.
Google Workspace plans start at $6 per user per month for the Basic subscription and jump to $25 per user per month for Enterprise plans. Each plan offers a different amount of storage, tools, and security. Office 365 plans start at $5 per user per month for the Business Essentials plan and plans go up to $12.50 per user per month for the Business Premium Plan. Each plan differs in the amount of integrations, storage, and additional tools available for its users.
Both Microsoft 365 and Google Workspace allow for team collaboration. The online apps for both products allow several users to edit at once. In Microsoft Word, the co-authoring features allow for real-time collaboration with other users when you share a file that has been saved to your OneDrive. Google Workspace also allows real-time collaboration, a feature that was built into the program from the beginning. However, Office 365 collaboration was an added-on feature, making it less seamless and harder to collaborate with others.
File sharing is a feature included in both Office 365 as well as Google Workspace. In order to share files for collaboration on Office 365, users need to save the documents to their OneDrive in order to share the documents. However, Google Workspace automatically saves any file you work on and sharing is just one click away. Simply click share, enter an email address, and the file will be ready for collaboration with other users.
For both Microsoft’s Office 365 and Google Workspace, the amount of storage available to users varies by plan. For Google products, the basic plan allows for 30GB of storage per user. The Business and Enterprise plans offer unlimited storage, or 1TB per person if there are less than 5 users. In Office 365’s OneDrive file storage, most plans offer 1TB of storage per user, with the E3 and E5 plans offering unlimited storage.
Both products have integrations with other products that make it easier to do business. Google Workspace includes Gmail, Google Docs, Google Sheets, Google Calendar, Google Keep, Google Drive, and more apps that help keep you organized and efficient. Microsoft’s Office 365 program has similar integrations. These include the Outlook email platform, OneDrive file storage, One Note, Skype, Word, Excel, PowerPoint, Microsoft Teams, and other Microsoft apps. Each of the integrations in both Google Workspace and Office 365 help businesses run more smoothly.
There are other pros and cons for each of these programs. A beneficial feature of Microsoft Office 365 is that there are many template options that allow users to build any type of document from resumes to pamphlets and more. With Google Workspace, a big pro is that all files are automatically saved. Regardless of how you change the file, it will always be updated and automatically saved to your Google Drive. This prevents the loss of files or other data that you forget to save.
In conclusion, both of these products offer amazing benefits for both individuals and businesses. Whether you are looking for a product to improve team collaboration, to improve your file storage, or to allow for easier file sharing, both Office 365 and Google Workspace are great options. Honest Rockies is partnered directly with Microsoft and we offer our customers the full suite of Microsoft products. If Microsoft isn’t a good fit for your team, we also have other options for Google Workspace products. Our team can help you with Microsoft Office 365 and Google Workspace services and troubleshooting, the email migration process, and can help you learn how to use each of these word processing software packages! Contact us today to learn more about how our team can help you with each of these programs!